Proctoring and Exams

Proctoring processes so you do not have to spend time coordinating this function. Your Instructional Design Technology Specialist is available to discuss various assessment formats with you to help you determine the best option(s) for your course. The best option may not be a proctored examination. If you choose to incorporate proctored exams into your distance courses, please refer to the proctoring services available for your distance course format as outlined below.

Nebraska Now

Proctored exams for these courses are administered by high school personnel. Nebraska Now students must have a proctor(s) associated with Nebraska Now courses sign the proctor agreement form. Your Instructional Design Technology Specialist will set up a proctor code for your Nebraska Now course for all high school proctors to use.

Semester-based "EX" Courses or Section 700

Because enrollment in "X" courses is limited to on-campus UNL students, they are expected to take their exams at one of the on-campus testing centers. A student in this section that needs to take the exam off-campus must first receive your permission to do so. Your Instructional Design Technologist Specialist will provide information about forwarding your desired exam schedule to the appropriate testing center.

Semester-based "ES" Courses or Section 900

Students must identify a proctor and have their proctor complete the Proctor Agreement form online. The form is then returned to the Proctor Coordinator at the beginning of the semester (no later than two weeks prior to the first exam). Your Instructional Design Technology Specialist will include appropriate instructions including a link to the Proctor Agreement Form in the course. The instructional designer will also set up a proctor code and submit it to the Proctor Coordinator for the outside proctors to use.

Current Process for Proctoring of Online Exams

On-campus students taking online courses or off-campus students within 35 miles of campus have their exams proctored in the UNL testing center. Distance students who cannot come to campus to take their exams identify a proctor and have their proctor complete the Proctor Agreement form online. Appropriate instructions are included in the course for students no matter how their tests are proctored.

The Proctor Agreement form is returned to the Proctor Coordinator at the beginning of the semester (no later than two weeks prior to the first exam). The instructional designer assigned to the course sets up a proctor codes for each course and submits them to the Proctor Coordinator.

NOTE: Faculty may choose to use other methods of testing or establish their own proctoring guidelines and make their own arrangements.

The proctor services coordinator verifies all proctors. Proctors may not be a a relative of the student they will proctor or a supervisor of that student. They must meet one of the following criteria:

  • Individual active in the educational field (elementary, secondary, or college) as a teacher, a counselor, librarian, extension agent, or an administrator at any level, unless otherwise directed by the course instructor
  • Supervisor of local testing center
  • Test control officer or superior commissioned officer serving as a proctor for military personnel
  • American embassy or consular official
  • Nebraska Extension Educator
  • Nebraska Now proctors are identified by the student’s high school.

An instructor may give permission for a proctor that does not meet these criteria.

Exam information is sent only to a school, institution, or organization email address. Complete contact information is needed as part of the verification and exam dissemination process.

The Instructional Design Technology Specialists (IDTS) work with ITS, Maple TA, or Canvas to set up proctor codes for each course. The IDTSs provide those codes to the proctor coordinator, who emails them to the verified proctor along with guidelines on appropriate monitoring of the test situation. Any special instructions, such as use of notes, calculators, or tables, are also included. Proctor codes must be entered before an exam is opened and at the completion of an exam.